What paperwork you get at the end
Read time 3 min
When the engineers leave site, you need the paperwork to sign the job off and hand it on. This guide covers what’s in the handover pack, what each document is for and when you get it.
Short answer
You get a test report, a certificate of conformity where applicable, a completion report with photos, and an O&M pack. The handover documents normally go in your project folder before the engineers get home.
What’s in the pack
- Test reportRecords the testing agreed for your project. That can be pressure testing, smoke testing or a CCTV survey.
- Certificate of conformityConfirms the installation meets the design and the system’s standard. Provided where it applies to your job.
- Completion report with photosWhat was installed and where, with photos of the finished job.
- O&M packSystem details, drawings, test reports and maintenance guidance, for whoever looks after the flue from now on.
Diagram
The handover pack
Four documents, all in your shared project folder.
When you get them
- During the jobA daily photo report from site.
- After testingTest reports, and the certificate of conformity where applicable.
- At handoverThe completion report, photos and O&M pack, normally in your project folder before the engineers get home.
Paperwork you’ll already have
Before and during the job you’ll have had the calculations, drawings, technical submittals, job-specific RAMS and the daily photo reports. They’re all in the same shared project folder.
Who to pass it to
Give the O&M pack to whoever will look after the building, such as the facilities team or the building owner. Keep the test report and completion report with it.
Our workmanship is covered for 12 months, plus the manufacturer’s warranty on the materials. We also do flue inspections and maintenance after handover.
About the rules
If your job needs building control sign-off, we provide the calculations and drawings, and you or your consultant submit the application. The design is checked against the current regulations.
Common questions
Asked most about handover.
Anything else, call 01395 201950 or email sales@gruneng.com.
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What documents do I get at handover?
A test report, a certificate of conformity where applicable, a completion report with photos, and an O&M pack.
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What is in the O&M pack?
System details, drawings, test reports and maintenance guidance.
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What does the certificate of conformity confirm?
It confirms the installation meets the design and the system’s standard. It is provided where it applies to your job.
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When do I get the handover documents?
Normally in your project folder before the engineers get home.
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Do I get updates during the job?
Yes. We send a daily photo report from site.
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What testing do you do?
Pressure testing with a test report, smoke testing and CCTV surveys. Each job gets the testing agreed for the project.
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What warranty do you give?
12 months on our workmanship, plus the manufacturer’s warranty on the materials.
Send drawings. Get a price.
Send the appliance schedule and the route. A price normally comes back within 24 hours.